eXensys Document Management System (DMS) is a comprehensive and Web based system built on Microsoft .Net technology. eXensys DMS enables you to track, monitor and manage documents from anywhere & anytime. eXensys DMS streamlines and automates all your document management process right from easy creation, storage, retrieval to tracking of changes and retirement.

eXensys DMS along with eXensys Workflow helps to automate business processes that are not well documented and executed in an ad hoc manner. Organizations now can benefit from reduced operational costs and improved productivity by regularizing the exchange of critical business documents between different inter and intra organizational elements.

eXensys enterprise-framework facilitates definition of the organizational structure, business rules and policies, repository servers and employees. Multiple repositories can be defined in a single repository server and create different folder structures in each repository.

eXensys DMS automates a complete document life cycle that encompasses creation, storage, retrieval and retirement. This application facilitates automatic versioning with every check-in and check-out of documents. The user can view the entire document history, retrieve older versions of the document and compare two versions of a single document through a single interface.

eXensys DMS facilitates tracking of changes on published documents through engineering / electronic change requests. The product supports advanced search facility based on criteria such as metadata and content, and supports both permanent destruction and archival of unused documents.

eXensys DMS is integrated with eXensys Workflow to handle request-approval process of documents. eXensys Workflow makes policy definition easy with drag-and-drop features and allows request features -- request on hold, request cancellation, recall with user friendly GUIs. Workflow's dashboards provide quick access to requests and responses and thereby facilitate timely decisions and reduce response time.

eXensys Workflow enables definition of sequential, parallel and hybrid workflows based on role, user or responsibility in an enterprise. eXensys Workflow enables definition of ad-hoc workflow policies and configures different parameters of workflow policies such as escalation, parking, contributor, delegation and conditional support besides scheduling for quick completion of request and approval. eXensys Workflow is Workflow Management Coalition (WfMC) compliant and helps you to customize business processes on the fly. eXensys Workflow facilitates definition of success / failure criteria, resolving factors at each level and integrating with e-Mail and SMS for system generated alerts and messages.

eXensys DMS thus helps in reducing cost on paper & stationery and minimizes the risk of delays in request approval process with an inbuilt robust workflow.

  Handles the complete Document Life Cycle, right from creation, storage, retrieval to retirement

  E-mail interface for attaching documents and sharing with external parties

  A user-friendly interface for assigning tasks to users & tracking their status

  Smart responder interface for alerts, messages & reminders

  Workflow interface for approval and publication of documents

  Document confidentiality

  Content-based search for documents

  Notifications to the users for special events

  Automatic versioning & audit trails

  Advanced search based on different criteria

  Scan facility for files & OCR (Optical Character Recognition) enabled

  Folder management

  Repository management

  Anytime, anywhere, accessibility

  Safe archiving of “obsolete” or “inactive” paperwork and other records

  Paperless office

  Reliable & cost-effective storage of documents for long periods

  Quick & timely retrieval of documents with Advanced Search

  Huge costs reduction on paper & stationery

  Single repository of all files

  Audit-trails of document

  Seamless integration with other enterprise solutions

  Controlled distribution and sharing of documents

  Optimal bandwidth utilization and load balancing

  Backup for disaster management & recovery

  High-end security of confidential information

  Version control & history maintenance” ensures protection of original data

  Comprehensive metadata management coupled with content based search ensures faster

   document search