eXensys Document Management System (DMS) is a comprehensive and Web based system
built on Microsoft .Net technology. eXensys DMS enables you to track, monitor and
manage documents from anywhere & anytime. eXensys DMS streamlines and automates
all your document management process right from easy creation, storage, retrieval
to tracking of changes and retirement.
eXensys DMS along with eXensys Workflow helps to automate business processes that
are not well documented and executed in an ad hoc manner. Organizations now can
benefit from reduced operational costs and improved productivity by regularizing
the exchange of critical business documents between different inter and intra organizational
elements.
Why eXensys DMS?
eXensys enterprise-framework facilitates definition of the organizational structure,
business rules and policies, repository servers and employees. Multiple repositories
can be defined in a single repository server and create different folder structures
in each repository.
eXensys DMS automates a complete document life cycle that encompasses creation,
storage, retrieval and retirement. This application facilitates automatic versioning
with every check-in and check-out of documents. The user can view the entire document
history, retrieve older versions of the document and compare two versions of a single
document through a single interface.
eXensys DMS facilitates tracking of changes on published documents through engineering
/ electronic change requests. The product supports advanced search facility based
on criteria such as metadata and content, and supports both permanent destruction
and archival of unused documents.
eXensys DMS is integrated with eXensys Workflow to handle request-approval process
of documents. eXensys Workflow makes policy definition easy with drag-and-drop features
and allows request features -- request on hold, request cancellation, recall with
user friendly GUIs. Workflow's dashboards provide quick access to requests and responses
and thereby facilitate timely decisions and reduce response time.
eXensys Workflow enables definition of sequential, parallel and hybrid workflows
based on role, user or responsibility in an enterprise. eXensys Workflow enables
definition of ad-hoc workflow policies and configures different parameters of workflow
policies such as escalation, parking, contributor, delegation and conditional support
besides scheduling for quick completion of request and approval. eXensys Workflow
is Workflow Management Coalition (WfMC) compliant and helps you to customize business
processes on the fly. eXensys Workflow facilitates definition of success / failure
criteria, resolving factors at each level and integrating with e-Mail and SMS for
system generated alerts and messages.
eXensys DMS thus helps in reducing cost on paper & stationery and minimizes
the risk of delays in request approval process with an inbuilt robust workflow.