eXensys Business Suite

eXensys Business Suite Solution

eXensys Business Suite Solution is a proven, comprehensive, web-based, easy-to-use, vertical oriented business application designed for Small and Medium Enterprises (SMEs). Built on Microsoft .Net platform, it is extremely flexible and scalable. It includes industry-specific features and incorporates the best business practices making it the ideal choice.

The components of eXensys Business Suite are Financial Management, Human Capital Management, Procurement & Inventory Management, Sales & Distribution, Manufacturing (Process & Discrete), Quality Control, Plant Maintenance, Point of Sale. The suite also has advanced processes like Supply Chain Management (SCM), Customer Relationship Management (CRM) and enterprise business component, i.e., Business Intelligence (eXBIS).

In order to bring the core business functions and the governing business rules and policies on a common platform, the functionality of eXensys Business Suite Solution is enriched to include, Smart Alerts & Responders, Dashboard and Workflow.

eXensys Enterprise Management

eXensys Enterprise Management helps to configure languages, time zones, currencies, calendars, geographic locations specific to organization and roles. The business configuration allows configuring modules applicability, time zones, calendars, etc., independently at each level of organizational hierarchy. The business process level configuration for applicable modules allows configuring time zone applicability, financial period checking and transaction code generation. The User Management enables definition of Users, Roles, assigning User to a Role, assigning features to Users and Roles. Security across all the modules is driven by the permission assigned to the User or the Role. Based on the security settings the User gets access across the modules for which he or she is assigned permissions for the features and the process.

Financial Management

eXensys Financial Management is an end-to-end financial and accounting management process for automating all your financial operations. It is designed with a focus on tight integration across all the processes of an enterprise. Apart from the normal requirements of any enterprise relating to budgeting, apportionment of expenses to various segments including cost centers, projects, etc., batch posting of journals, petty cash management, cheque management, multi-org and multicurrency consolidation at sub-ledger level, bank reconciliation, cash-flow management, accounts payables and accounts receivables, and fixed asset management are some of the key processes of eXensys Financial management. Value-added Reports covering all the above processes are in-built in the Financial Management. All these Reports have features whereby the users can group/sort the data according to their needs without the aid of any programmer or developer.

eXensys Human Capital Management

eXensys Human Capital Management (HCM) is an end-to-end workforce management system catering to processes like recruitment management, employee management, personnel development, attendance & leave, tours & travel management, performance evaluation, loans & remuneration management to enable quick processing of employee-related transactions and easy decision making. HCM automates the complete payroll generation process which is tightly integrated to the above mentioned processes. It addresses complete compliance under various applicable statutes as per the geographical regions. HCM automates key processes and reduces administrative costs. It facilitates seamless co-ordination and communication across the enterprise and helps the organization to gain strategic insight, competitive advantage, increased productivity and business agility. The HR administration is fully supported with various MIS capabilities.

eXensys Procurement and Inventory Management

eXensys Procurement and Inventory Management, components of eXensys Business Suite Solution cater to some of the most critical aspects of supply chain management. eXensys

Procurement allows organizations to integrate supply activities across enterprise functions and helps procurement become a business-critical activity. eXensys Procurement enables

organizations in engaging key users and suppliers to leverage for better spend compliance. It delivers significant cost savings by improving order processing efficiencies and contract compliance.

Request processing, order processing and execution are highly configurable and extremely flexible to suit your procurement process. Configuring purchase order splitting, merging and revisions are easy and can be tailored to your organizational needs.

Procurement supports vendor evaluations for establishing profitable relationships with the suppliers, reduces procurement cycle times and increases productivity, enhances decision-making, co-ordination, communication and collaboration, improves purchasing power, and simplifies expense allocation

Inventory Management allows import of stock opening balances from existing systems and permits the user to define and maintain seasonal quantities for various inventory items. It is designed to help organizations to enhance visibility, collaborate more effectively with suppliers, and increase overall speed, accuracy of collaborations and scalability of supply network.

Inventory Management enhances supply chain network and real-time inventory visibility to enable all stakeholders to keep stock at optimal level, allows sharing of information and manages a full range of transactions. It communicates with suppliers and customers through Internet, like allowing vendors to view critical account and stock information online and giving the customers the products and services inquiry and search capability.

eXensys Sales & Distribution

eXensys Sales & Distribution is an end-to-end solution for Sales Life Cycle management. The process encompasses the complete cycle right from RFQs, quotations, contracts and orders, invoicing to sales commission calculation and disbursement. The capabilities to define prices based on conditions of customers, unit of measure, currency, etc., make it easier for preparing quotations. With multiple deliveries scheduling, it is easy to schedule deliveries as per customer needs. The process caters to all the taxation needs with provision to define taxes for different conditions. Sales & Distribution has a provision to handle different sales returns situations with ease. Through Sales & Distribution, critical information is available to sales managers at the click of mouse to make sound decisions quickly and plan successful strategies. Sales & Distribution is integrated with messaging & notification services extending communication and collaboration with the customers. Further, Sales & Distribution supports instantaneous customization of reports for multi-dimensional views.

eXensys Manufacturing (Discrete & Process)

eXensys Process & Discrete manufacturing components of Manufacturing under eXensys Business Suite Solution cater to the needs of various manufacturing strategies like make-to-stock, assembleto- order, make-to-order and make-to-engineer. It supports flow and intermittent manufacturing. The product planning process addresses sales and operation planning for forecasting data to assess the final quantity required for product groups or families. The master production schedule lists all independent item production quantities while dependent items are finalized at material requirements planning. The execution and control of operations track complete data of open production orders and reschedules orders for daily schedule maintenance. The Work In Progress (WIP) can be effectively tracked and monitored during its consumption and receipt. The closed orders are forwarded to inventory for updating the quantity of finished goods. Analytical reports based on manufacturing, viz., Critical & P/D Ratios, etc., can be generated for better visibility of shop floor to the top management.

eXensys Quality Control

eXensys Quality Control is the activity of providing evidence needed to establish quality in work, and those activities that require good quality are being performed effectively. All those planned or systematic actions are necessary to provide enough confidence that a product or service will satisfy the given requirements for quality.

eXensys Quality Control facilitates to capture details of inspection activities carried out before and after production. It enables safe production process because of early forecasting of possible weak points in the process which is because of effective inspection techniques. It helps in the preparation of test plans to specify the process of testing. Master data characteristics / aspects of a sample size are defined. Sample is inspected as per the sampling method.

eXensys Plant Maintenance

eXensys Plant Maintenance helps in achieving maximum asset availability by reducing unplanned breakdowns, streamlines work practices, enhances equipment life, minimizes equipment life cycle cost and increases labour productivity. It provides the day to day reports of what is happening to the equipments during and after production. eXensys Plant Maintenance process supports various maintenance processes like preventive maintenance, corrective maintenance, inspection schedules, breakdown maintenance. It helps to maintain the record of spare part details (BOM) of equipment, parameters to be controlled on the equipment. It is integrated with Process & Discrete Manufacturing process, Inventory Management process, Procurement process, Financial Management process and HCM process.

eXensys Point of Sale

eXensys Point of Sale offers all the necessary tools for complete and user friendly retail business operations. The application is developed to effectively synchronize with the back-end operations of an organization. It enables store managers to have complete control over the inventory, pricing, suppliers promotions, customers information & reporting. It enables absolute data transparency from the sales transaction at the POS, via automatic replenishment up to assortment and production planning. It includes viewing branch-wide stock information level, product pictures, registration of staff working hours, customer reference data maintenance, registration of incoming goods or goods request, branch prices, statistical analysis, etc.

eXensys Supply Chain Management

eXensys Supply Chain Management (SCM) integrates and automates all the key supply chain activities right from design, planning, procurement, manufacturing to order fulfillment and empowers companies to adopt their supply chain process to an ever changing competitive environment. eXensys SCM solution transforms traditional supply chain model of linear, sequential steps to a customer-centric, demand driven, adaptive to changing market conditions and proactively respond to shorter and less predictable lifecycles. It allows continuous prioritization of orders from all demand channels, enables proactive rerouting of in-transit inventory based on back orders, changing demand forecasts and current inventory positions; adjusts slotting criteria as per products, locations and demand change; allows carrier self-scheduling via Electronic Data Interchange (EDI), etc.

eXensys Customer Relationship Management

“CRM is the business strategy that aims to understand, anticipate, manage and personalize the needs of an organization's current and potential customers”.

eXensys Customer Relationship Management (CRM) empowers companies to deliver customer value and achieve profitable growth. eXensys CRM is a robust application which automates marketing, sales and service functions spanning across program management, campaigns, leads, opportunities, accounts, contacts, activity management, territories, forecasting, quotes, contracts, orders, services, requests and invoices.

eXensys CRM has mainly three goals

Achieve higher revenues per customer by knowing and serving your customers better

Increase customer satisfaction and retention by integrating information from multiple

channels stored in disparate systems

Lower costs to acquire and service customers by using technology to automate, manage,

and analyze processes and data

eXensys Business Intelligence (eXBIS)

eXensys Business Intelligence (eXBIS) is a Web based, online dynamic reporting tool. eXBIS offers extensive and in-depth analysis of an organization’s business data. It has the following components:

eXBIS ROLAP

eXBIS MOLAP

eX-Data – the ETL tool

eXBIS ROLAP provides a wide range of robust analytical reports accommodating the infinite problem set, as it directly accesses the database. The system allows configuring user defined data marts called “Universe” and equips the user with complete flexibility to design and generate both Structural and Analytical (Graphical) reports with multilevel drill down structure. Configurable executive dashboards add the power of instant view of consolidated macro-business values.

eXBIS MOLAP provides the flexibility to define Key Performance Indicators (KPIs) across different functionalities of the base system and hence formation of Cube. Here the user interprets the business data across multiple dimensions unlike the traditional 2 dimensional reports. Further the eXBIS MOLAP browser provides numerous slicing and dicing options along with a host of aggregating functions. The configurable scheduler generates reports automatically and sends them to the concerned, ensuring role based access.

eX-DATA is an ETL and data warehousing tool which processes the data from multiple data sources of multiple business applications and creates the target databases through the ETL (E: Extract, T: Transform, L: Load) process for further processing and analysis in eX-BIS. eX-Data supports the MS SQL, Oracle, DB2, Flat Files, XMLs, MS Access, MS Excel as source. It handles complex business validations during the ETL process which are required to filter the data required for executive reporting.

eXensys Smart Alerts & Responders

eXensys Smart Alerts & Responders in its true sense bring out the aspect of technology interfacing with the people. People in the organization often keep executing regular business processes day in and day out, but often miss some critical events, where special attention is desired. Wherever, whenever your business needs immediate attention, eXensys Smart Alerts & Responders always prompt you, stating the desired information. On the ongoing business activities after reaching the trigger points, the Smart Alerts & Responders based on the configured media provide instant alerts to the designated authorities. This information which can be in the form of either an e-mail or an alert on the mobile devices, reaches the authorities even while they are on the move. Thus, it helps them to take immediate action to address the problems related to the reported issue.

eXensys Dashboards

eXensys offers robust and effective reporting of business dynamics, on user logins through its power packed Dashboards. It provides the day to day necessary performance and factual figures at finger tips. Once configured, these Zero effort reports provide absolute visibility to the necessary business information, cross validated across different roles, management levels and business functionalities, with sheer ease. The dashboards provide cross functional analysis of the business information. Thus the user will come to know about the critical influencers of the process parameters shown in the dashboards. Again these dashboards can be made specific to the business functionalities and un-wanted information can be kept hidden until and unless the user has been authorized for the same.

eXensys Workflow

eXensys Workflow helps you define policies for various business processes, supports sequential, parallel and hybrid workflows, helps to define ad-hoc workflow policies and configures different parameters of workflow policies such as -- escalation, parking, contributor, delegation and conditional support besides scheduling for quick completion of request and approval.

eXensys Workflow is Workflow Management Coalition (WfMC) compliant and helps to customize business processes on the fly. It supports drag-and-drop features for easy policy definition and allows blocking of requests and requestors, etc. eXensys Workflow registration is dynamic and user friendly. It enables the enterprise to move from people dependent to process dependent.

Why eXensys ?

"eXensys Business Suite empowers a paradigm shift for business transformation".

eXensys automates end-to-end business processes and extends it beyond an enterprise to include customers, suppliers and partners. It thus optimizes internal and external business processes and integrates customer and supplier processes across the value chain, empowering you to quickly adapt to market changes. eXensys is a result of years of market study with a detailed analysis of over 400 client engagements across various countries.

eXensys enables you to reduce the total cost of ownership by alleviating the need for custom integration and by offering a complete life-cycle management solution. The Service Oriented Architecture (SOA) of eXensys helps businesses like yours to align people, process and technology across organizational and technological landscape. eXensys helps your enterprise align processes with strategic goals, thereby increasing bottom line profits, and enhancing productivity, flexibility and customer responsiveness. You can use valuable business data to leverage every opportunity and exploit the Internet potential to leverage a borderless global market with a 360-degree view of your finances, customers and the supply chain network.

Although enterprises execute similar processes, the execution framework at the grassroots level is highly diverse. To suit varied requirements, eXensys is made highly customizable at various levels providing enhanced flexibility in executing your process.

Salient Features

Multi-organization

Web based solution and can be deployed in multi-location environment

SOA (Service Oriented Architecture) compliance; capabilities to integrate with

other applications

Functionally and technically scalable

Exensys product componentization minimizes add-on investments

Multiple business lines can be easily consolidated in terms of information and

without data redundancy

Seamless integration of information among companies belonging to diverse

industries

Consistency of operations