eXensys Procurement allows organizations to integrate supply activities across enterprise functions and helps procurement become a business-critical activity. eXensys Procurement enables organizations in engaging key users and suppliers to leverage for better spend compliance. It delivers significant cost savings by improving order processing efficiencies and contract compliance.

 

 

  Automatic purchase request and purchase order based on inventory

   replenishment planning parameters, MRP (Material Requirements

   Planning), sales and maintenance

  Reduced procurement lead time through electronic ordering and purchase order

   tracking

  Automated quotations and vendor evaluation based on user defined formulae

   and criteria

  Multi-location requesting, ordering and receiving

  Blanket order and contract management

  Landed cost calculation

  Credit management

  Service purchase management

  Multi-level authorization for all purchase transactions

 

 

  A 360 degree turnaround from manual execution of processes to process

   automation leading to reduced operating costs

  Reduced procurement cycle times and increased productivity

  Enhanced decision-making, co-ordination, communication and collaboration

  Process improvements driven by the implementation of industry best standards

  Improves purchasing power and simplifies expense allocation

 

 

  Purchase forecasting

  Uses a single screen for sending RFQs to multiple vendors

  Allows end users to create their own requisitions 24x7 from any location

  Dashboards on vendor performance analysis to monitor on-time delivery and

   product quality

  Quick reports to access information for facilitating more informed decisions and

   negotiating better vendor contracts

  Maintains a purchase history file of byproducts and vendors

  Vendor price lists definitions

  Order classification into standard, blanket, open (miscellaneous),

   subcontracting, service & release orders

  Order cancellation, force closure and amendment options

  Four-way invoice matching

  Automates tolerance check

  Quotation comparison

  Supports recording proforma invoice extensively

  Facilitates service purchase and tracks the delivery

  Tracking of purchase order through statuses as planned, ordered, delivered,

   booked and cancelled

 

 

  Partial quantity scheduling right from requisition phase

  Weighted average calculations of scores for evaluations

  Automatic ranking of vendors based on the overall scores

  Estimated requisition costs

  RFQ & order print & E-mail options

  Requisition & order cancellations and force-closures

  Quotation & order revisions with revision history

  Multiple delivery locations against a single purchase order

  Ability to choose service items along with goods across the purchase cycle

  Landed cost components in order & landed cost calculation on goods receipt

  Purchase order automated on re-order / replenishment planning

  Supplier performance measurement

  Invoices and payment adjustments