eXensys Procurement allows organizations to integrate supply activities across enterprise functions and helps procurement become a business-critical activity. eXensys Procurement enables organizations in engaging key users and suppliers to leverage for better spend compliance. It delivers significant cost savings by improving order processing efficiencies and contract compliance.

 

 

 Automatic purchase request and purchase order based on inventory replenishment

  planning parameters, MRP (Material Requirements Planning), sales and maintenance

 Reduced procurement lead time through electronic ordering and purchase order tracking

 Automated quotations and vendor evaluation based on user defined formulae and criteria

 Multi-location requesting, ordering and receiving

 Blanket order and contract management

 Landed cost calculation

 Credit management

 Service purchase management

 Multi-level authorization for all purchase transactions

 

 

 A 360 degree turnaround from manual execution of processes to process automation

  leading to reduced operating costs

 Reduced procurement cycle times and increased productivity

 Enhanced decision-making, co-ordination, communication and collaboration

 Process improvements driven by the implementation of industry best standards

 Improves purchasing power and simplifies expense allocation

 

 

 Purchase forecasting

 Uses a single screen for sending RFQs to multiple vendors

 Allows end users to create their own requisitions 24x7 from any location

 Dashboards on vendor performance analysis to monitor on-time delivery and

  product quality

 Quick reports to access information for facilitating more informed decisions

  and negotiating better vendor contracts

 Maintains a purchase history file of byproducts and vendors

 Vendor price lists definitions

 Order classification into standard, blanket, open (miscellaneous),

  subcontracting, service & release orders

 Order cancellation, force closure and amendment options

 Four-way invoice matching

 Automates tolerance check

 Quotation comparison

 Supports recording proforma invoice extensively

 Facilitates service purchase and tracks the delivery

 Tracking of purchase order through statuses as planned, ordered,

  delivered, booked and cancelled

 

 

 Partial quantity scheduling right from requisition phase

 Weighted average calculations of scores for evaluations

 Automatic ranking of vendors based on the overall scores

 Estimated requisition costs

 RFQ & order print & E-mail options

 Requisition & order cancellations and force-closures

 Quotation & order revisions with revision history

 Multiple delivery locations against a single purchase order

 Ability to choose service items along with goods across the purchase cycle

 Landed cost components in order & landed cost calculation on goods receipt

 Purchase order automated on re-order / replenishment planning

 Supplier performance measurement

 Invoices and payment adjustments